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Increase Efficiency for Government Agency Projects

Half of a trillion dollars was budgeted in the 2021 Infrastructure Investment and Jobs Act (IIJA) for federal, state and local governments to create plans over the next five years for rebuilding or expanding their infrastructure systems. A measure of success for this program will be how well these projects are managed. If government agencies focus on these three efforts, they can ensure a more efficient implementation. 

1. Update Systems 

Even in this modern age, government agencies still rely on outdated legacy systems. Users need multiple logins for separate systems. The same data must be input in separate places. Hours pass before the new data is live. Reports must be cobbled together. Valuable time is wasted in an already tight timeline. 

With Kahua’s project management information system (PMIS), government agencies can have a central point for all their project data. Kahua’s intuitive system requires moderate training, so users get up and running quickly. Team members can collaborate and efficiently share information. Workflows can be created or modified to fit specific requirements and can be scaled as the project grows. 

2. Monitor Rules and Regulations 

Each government agency can be subject to a variety of different rules and regulations. Not only are they held accountable by multiple stakeholders with various objectives and expectations, but they also manage budgets with multiple sources of funds. Failing to maintain compliance with these requirements means penalties leading to project delays or even loss of funding. 

Kahua can help agencies simplify this complex process and increase transparency. With a flexible PMIS, teams can incorporate unique policies, regulations and processes to ensure the proper framework for project governance. Robust project controls, dashboards, and real-time reporting provide accurate details to assist audit processes and project status reporting. 

3. Reduce Risk 

When managing capital improvement projects, government agencies encounter risks, including change orders, delays, contractor claims and hidden costs. And as more data is being stored digitally, data breaches, outages and cyber attacks threaten to interrupt business and damage public reputation. 

Kahua provides access to historical data, real-time reporting and future trend predictions so teams can get a 360-degree view of project data. Hierarchical views allow users to see data across any project or program level. All these resources can be used to help teams foresee any potential project complications. Kahua’s system is agile and able to conform to any changes that might arise.  

Kahua’s PMIS is a secure platform that includes extensive security measures. Kahua has earned a comprehensive set of compliance certifications that includes Federal Risk and Authorization Management Program (FedRAMP). FedRAMP is a U.S. government-wide program that addresses the security of commercial cloud service providers and helps government officials manage risk in a cloud-based environment. With Kahua earning a FedRAMP Authorization for its Kahua Federal Network (KFN), government agencies can have the security controls and compliance features they require. 

On Time, on Budget 

Proper implementation can set government agencies’ projects on track for success. Addressing these three key areas will increase efficiency, allowing projects to be delivered on time and on budget. Kahua’s modern technology provides solutions to effectively manage implementation and the entire lifecycle of government agency capital programs. 

Click here to learn how General Service Administration (GSA), one of the federal government’s largest agencies, replaced its legacy system with Kahua, which now supports 4,000 users and 8,000 projects.