Keeping School Projects on Track for Our Students

May 5, 2023

Alyce Menton

School systems invest considerable time and effort into creating capital improvement plans (CIP). Extensive research and planning are performed to ensure development is consistent with a school system’s vision.

But how can they be sure things stay on track when implementing these plans?

Selecting a project managing information system (PMIS) to help coordinate the facilities improvement portions of the CIP can help them remain on course with workflows and budgets. From scope and cost to time, quality and objectives, Kahua can help efficiently manage the entire lifecycle for K-12 construction projects and programs.

For project success, school systems should keep an eye on these three key efforts when implementing their CIP:

Maintain Funding Compliance: It is important for schools to track their costs and resources. They report on their budgets to school administration, school board and even the public. If not careful, they can use a sizable portion of their budgets before they realize it. Simplifying the complex process of managing multiple sources of funds helps avoid audits, penalties and loss of funding.
Improve Data Transparency: Without innovative project management, school systems have a limited view of their data and reports. But again, they are reporting to multiple stakeholders. Pulling reports from multiple sources is difficult and time consuming. Kahua’s system allows schools to leverage a secure central source of data, robust project controls, dashboards and real-time reporting to streamline audits and project status reporting.
Collaborate Like Never Before: Communication with outside vendors can be a struggle. There is frequent miscommunication between facilities departments and vendors about deadlines, availability, job details and progress. Kahua can help take project team communication to the next level for superior project outcomes.

The country’s largest school system adopted Kahua’s education construction software. Download the complete case study, Scalable PMIS for Country’s Largest School System, to learn much more.